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Prince 2 Project Management Approch

PRINCE2’s approach to project management has three components:

1. 7 Processes
2. 7 Principles
3. 7 Themes

Prince 2 (Projects in controlled environment) is a process driven project management methodology.  Below are the processes, themes and principles:

Prince 2 Processes themes and principles

1. Starting up a project

The project team is assembled, the project approach is decided and business justification is documented.

activities: assemble project management team, create project brief, agree upon project approach, plan for project initiation phase
check points: the project board approves the next phase of the project (project initiation)

2. Initiating a project

Project planning work is continued.

activities: document the project plan, business case, risks, project controls and the plan for the next stage of the project.

3. Directing a project

The project board (project sponsors) controls the project. This involves a series of authorizations, giving ad-hoc direction and confirming project closure.

check points: project board authorizes project initiation, stage plans and exception plans

4. Controlling a stage

The project is broken down into stages and each stage is controlled separately.

activities: progress assessments, managing issues, status reviews and reporting, taking corrective actions, issue escalation, receiving completed work packages.
check points: work packages are authorized

5. Managing stage boundaries

Includes end of stage activities and planning for the next stage. Also decides what should be done for stages that have exceeded tolerance levels.

activities: stage planning, updating the project plan, updating the business case, updating the risk log, reporting the end of the stage end, creating a exception plan.

6. Managing product delivery

Managing the acceptance, execution and delivery of project work. Ensures that the work products are delivered to expectations and within tolerance.

activities: accept a work package, execute a work package, deliver a work package.

7. Closing a Project

Project wrap up.

activities: formally decommission the project, project evaluation, identify follow up actions

The 7 Themes of PRINCE2

These 7 themes need to be addressed continually throughout the PRINCE2 project life cycle.

  • Business Case.
  • Organization.
  • Quality.
  • Plans.
  • Risk.
  • Change.
  • Progress.

The 7 Principles of PRINCE2 Project Management

If you don’t apply these principles — then your project is not following the PRINCE2 project methodology.
  • Continued business justification.
  • Learn from Experience.
  • Defined Roles and Responsibilities.
  • Manage by stages.
  • Management by exception.
  • Focus on Products.
  • Tailor to suit project environment.

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